The AI Assistant is a chat inside the coach web app. It is connected to your studio’s data, so you can ask about trainees, tasks, plans and business numbers in your own words. It is only in the web app. Trainees never see it. Open it from AI Assistant in the side menu. The side menu collapses when you enter so the chat has the full screen.

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What you can ask

The opening screen offers four starting points: You can also type your own question in the box at the bottom. The assistant can look up:
  • Trainees by name, phone or email.
  • A trainee’s card: profile, current subscription, latest weight and plans.
  • The full content of a trainee’s training or nutrition plan.
  • Open tasks, most urgent first.
  • Studio figures: active trainees, new trainees this month, open and urgent tasks, renewals, check-ins today and workouts this week.
Answers can include number cards and a short list of points, not only text.
Monthly revenue is only included for studio owners and head coaches.

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What it can change

The assistant never changes anything by itself. When you ask for a change, it writes a proposal and waits. It can propose to:
  • Edit a trainee’s profile: name, phone, email or goal.
  • Open a task for one trainee or several.
  • Replace one meal in a trainee’s nutrition plan.
  • Replace the content of a trainee’s training or nutrition plan.
  • Send a message to one trainee, by app push or by WhatsApp.

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Confirm a proposal

1

Read the proposal

The proposal card has a title and a before and after summary of what will change.
2

Confirm or cancel

Click Confirm & run to apply it. Click Cancel to drop it.
A proposal is valid for 15 minutes. After that it expires and you need to ask again. This stops an old proposal from being applied to data that has changed since.
A WhatsApp message goes out from the studio’s connected SmartSend account. It cannot be proposed for a trainee with no phone number. See Connecting WhatsApp.

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Build a plan from a file

  1. Click Build a plan from a file.
  2. Choose Nutrition plan, Training plan or A form.
  3. The import tool opens on the matching page. Upload the file there.
The import breaks the file into meals, training days or form fields and matches them to your studio’s libraries.

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What the assistant can see

The assistant follows your own access. A coach who is limited to their assigned trainees gets answers about those trainees only. Asking about another trainee returns “not found”.

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Conversation history

  • The assistant keeps the recent part of the conversation, so you can follow up without repeating yourself. Older messages drop off as the chat gets long.
  • A conversation that has been quiet for two days is cleared.
  • New chat clears the conversation straight away.

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Limits

  • One message can be up to 4,000 characters.
  • A message proposal goes to one trainee. For a group, use the bulk message on the trainee list. See Sending messages.
  • The assistant writes its answers in Hebrew.
  • If sending fails, the chat shows “Sending failed” with a Retry button.

Work Board

Where tasks the assistant creates appear.

Dashboard

The same numbers at a glance.